Workflow Automation for Property Management

November 04, 2022

15 Practical Reasons to Automate Your Workflow

When property managers see their number of properties to service grow, they feel a pressing need to increase efficiency.

What worked when winging it each day no longer does when you have 100 apartments and 175 houses to manage.

Multitasking property managers and staff must find ways to do more in less time, and save money while doing it. Workflow automation is a big part of the benefits package small business property managers are seeking today.

Most property managers don’t know exactly what workflow automation means, or what open API is, and don’t particularly care. They just want a system that takes the tedium and administration away because they are costly in time and energy.

What You Can Automate Soon

We covered the benefits of property management automation previously but we’d like to discuss the topic in a more practical way today. On a practical basis, property managers can discover the full value of property management automation by doing a demo of automation software (e.g., Managecasa).

And workflow automation is a big part of the value proposition in property management software. The elimination of time waste and service improvement is what is driving the biggest gains in profits for mid-sized property management companies. And so it should be for your company too.

We’re Already Doing Automation?

A few managers might say “we’re not ready for workplace automation and AI.” However, if you’re using a property management platform, there are tasks you’ve already automated.

Many of the entries you make in your accounting software result in real-time auto-completion, verification and posting to the appropriate ledgers. If you’ve scheduled a repair, or a financial report that’s automation too.

Of course, not all tasks can be auto-completed. How many of your property management tasks are start and stop, where you wait for further inputs before taking the next step? You constantly wait for an overdue rent payment, or for a parts shipment to arrive, processing a lease and finding missing information, playing telephone tag with tenants, and more.

However, each step you need to take is actually part of an automated workflow process.

And there are new solutions that automate work at a higher level. For instance in the realm of property management project management, you’ll find advanced solutions such as Teamingway. The phrase property management project management describes a big part of their value proposition.

Property management software itself is focused on daily operations, and doesn’t necessarily respond to construction, renovation, financial, and other high level real estate management needs. If you’re a property investment firm into multifamily and apartment units on a big scale, these enterprise level tools might make a big difference. You can combine them with ManageCasa to manage your units professionally and with a human connection.

What Can You Automate Today?

collecting tenant rent online (save time in receiving payments in your bank accounts)
bookkeeping entries
calls and appointments (automated scheduler)
email autoresponder (provided in your property management software)
creating maintenance tickets from tenants
tenant communications email, text, telephone to text (good for deaf tenants)
accounts payable and accounts receivable
rent due reminders and late fees
email subscriptions to news and blogs
assign maintenance tickets to contractors
units showings
lease writing and revisions
digital signatures
lease renewals
owner reports

The two top business workflow enhancements property managers seek right now are online automated rent payments and automated, double-entry accounting services. Those two offer huge time-saving benefits and allow them to provide better service to tenants and owners.

Check out the full features of ManageCasa’s property management accounting solution. Streamline your accounting, be more accurate and compliant, while making yourself more confident of your financial management.

Do a free trial of Managecasa and get your pressing questions about automation and property management software solutions answered. There is no better way to spend your time.

Enjoy the power of property management automation with ManageCasa